Make Asset Management Easy with BlueTally QR Code Asset Tags

Keeping track of assets is important for businesses of all sizes. Laptops, servers, office furniture, and other equipment need to be monitored carefully. Manual tracking can take a lot of time and lead to mistakes. QR code asset tags make managing assets faster, easier, and more organized.

With BlueTally, companies can use QR code asset tags with Avery Sticker Sheets or Brother Label Printers. This gives businesses full control over how they print and use asset tags.

In this article, we explain QR code asset tags, their benefits, and how BlueTally makes asset tagging simple.

What Are QR Code Asset Tags?

A QR code asset tag is a label with a scannable QR code. Unlike regular barcodes, QR codes can hold more information and are easy to scan with smartphones, tablets, or scanners.

With BlueTally, QR code asset tags let companies:

• Give each asset a unique ID: Every asset has its own QR code linked to the company’s BlueTally account.
• See asset information fast: Scanning the QR code opens the asset’s Show Asset page in a mobile web browser.
• Keep digital records: Authorized users manage assets through BlueTally, cutting down on spreadsheets and paper logs.

Using QR code asset tags gives businesses quick access to asset info, making audits and maintenance easier.

How BlueTally Helps with QR Code Asset Tagging

BlueTally makes QR code asset tagging simple and flexible. Here’s how:

1. Automatic QR Code Creation

BlueTally automatically generates a unique QR code for each asset in a company’s account. This removes the need to make codes manually and ensures every asset is tracked properly.

2. Printer Integrations

BlueTally works with Avery Sticker Sheets and Brother Label Printers. Companies can:

• Print QR code labels whenever needed
• Customize the text on the labels to display what they need
• Control how and where labels are applied

This gives companies flexibility while keeping the process simple.

3. Mobile Access

When an employee scans a QR code with their smartphone or tablet camera, it opens the asset’s Show Asset page in a web browser. This shows:

• Serial numbers and model info
• Purchase dates and warranty
• Location and current owner
• Maintenance and audit history

Important: Scanning a QR code does not update BlueTally records automatically. Only authorized users can update asset information in the company’s BlueTally account.

4. Manage Assets Through BlueTally Accounts

All asset data is linked to the company’s BlueTally account, where authorized users can:

• View and manage assets across locations
• Track ownership and movement
• Record maintenance or service events
• Create reports for audits and management

This keeps asset information organized and secure.

5. Easier Audits and Reporting

Audits used to take hours. Now, managers can scan QR codes to see assets on-site and update records from their BlueTally account as needed. This saves time and reduces mistakes.

Benefits of QR Code Asset Tags with BlueTally

Using BlueTally QR code asset tags gives companies many benefits:

1. Accurate and Reliable Records

Linking data to the company’s BlueTally account reduces errors. Managers can check asset information quickly and ensure accountability.

2. Faster Audits

Auditing assets no longer requires searching spreadsheets or paper logs. QR codes give instant access to asset info on-site.

3. Easy Maintenance Tracking

BlueTally helps track maintenance schedules and service histories. Scanning a QR code will bring you to the Show Asset page, which can display:

• Last maintenance date
• Usage and activity logs

This helps prevent downtime and keeps assets in good condition.

4. Affordable Solution

BlueTally works with existing printers, specifically compatible with certain models of Brother Label Printers and any regular printer capable of interfacing with Avery Sticker Sheets. There’s no need for expensive, special labeling systems. It’s easy to use and cost-effective.

5. Scalable for Any Business

Whether a small office or a large company, BlueTally scales to fit your needs. New assets can be tagged quickly, and authorized users can always access the data.

How QR Code Asset Tagging Works in BlueTally

Here’s how companies use BlueTally to tag assets:

1. Add Asset Records: Enter asset details in the company’s BlueTally account, import from spreadsheets, or set up our powerful MDM integrations.
2. Generate QR Codes: BlueTally creates a unique QR code for each asset.
3. Print Labels: Use Avery Sticker Sheets or Brother Label Printers to print QR code labels.
4. Apply and Access Info: Put labels on assets. Scanning a QR code opens the Show Asset page in a mobile browser.
5. Manage Records: Authorized users update asset info through the company’s BlueTally account.

This process keeps asset information complete, accurate, and easy to access.

Best Practices for QR Code Asset Tagging

To get the most out of QR code asset tagging:

• Use durable labels: Make sure labels hold up in the asset’s environment.
• Organize data: Include serial numbers, locations, and purchase info.
• Train employees: Show staff how to scan and view asset info.
• Audit regularly: Check data occasionally to ensure accuracy.
• Use BlueTally reporting tools: Track usage, find trends, and optimize asset management.

Following these steps makes QR code asset tagging effective and easy.

Real-World Applications

BlueTally QR code asset tagging works for many industries:

• IT Departments: Track laptops, servers, and network devices.
• Healthcare Facilities: Monitor medical devices for maintenance and compliance.
• Manufacturing: Manage machinery, tools, and inventory.
• Education: Track computers, lab equipment, and library resources.

No matter the field, BlueTally helps teams manage assets, access info on mobile devices, and improve efficiency.

Conclusion

Asset management doesn’t have to be complicated. BlueTally QR code asset tags make it easier for businesses to track, manage, and audit their assets.

By generating unique QR codes, printing labels with popular printers, and linking asset data to the company’s BlueTally account, BlueTally helps businesses:

• Save time on audits
• Track maintenance history
• Keep accurate records across locations

Scanning a QR code gives quick access to asset info, while authorized users update records securely in the company’s BlueTally account.

BlueTally offers a flexible, cost-effective, and easy-to-use solution for asset management. Start using QR code asset tags today and take control of your organization’s valuable assets.

‍