How Chattanooga State Community College Transformed IT Asset Management with BlueTally

Background

Chattanooga State Community College faced challenges in managing IT assets across its campus. Their previous system was inefficient, difficult to update, and produced unreliable reports. Inconsistent data entry from different users led to incomplete records, and asset information was often outdated or inaccurate.

With nearly 10,000 assets to manage and a small inventory team, the college needed a solution that could scale - while being user-friendly, standardized, and audit-ready.

Objectives

The team set out to find a system that would:

• Ensure consistent and uniform asset entry
• Improve reporting accuracy and asset visibility
• Streamline audits with minimal manual effort
• Be easy to use and accessible for all departments
• Increase accountability across the organization

Solution

After switching to BlueTally, Chattanooga State found the flexible, powerful solution they were looking for.

Key features that made an immediate difference:

✅ User-Friendly Interface: Easy data entry helped standardize how assets are recorded.

✅ Department-Level Audits: The new audit feature allowed IT to assign audits per department, with custodians verifying their own assets via SSO sign-in, drastically improving accuracy and reducing workload.

✅ Data Segmentation: Assets can now be easily categorized into statuses like “Deployed” and “Ready to Deploy,” offering a clear operational picture.

✅ Purchase Order Search: Diana can now pull up all assets tied to a specific PO number in seconds, making vendor accountability and payment approvals seamless.

Diana shared:

“The new audit feature has been a game changer. We couldn’t audit every asset before—now every department custodian can do it themselves, and it’s all tracked automatically.”

Results

Since implementing BlueTally, the college has seen major improvements in efficiency, clarity, and control:

📌 Greater Accountability

• All assets are now entered with clear, complete, and consistent data.
• Each department custodian is responsible for auditing their own assigned assets.
  

📌 Productivity Gains

• Asset entry is quick and intuitive, giving Diana more time for other responsibilities.
• The audit process no longer requires chasing departments - it’s now self-service and automated.
  

📌 Improved Visibility

• IT now has a clear and reliable picture of every asset on hand.
• Purchase orders can be quickly searched to validate deliveries and flag incomplete orders.

Diana emphasized:

“The information in our system now gives a clear picture to our IT department of assets on hand. It has made my day more productive for other duties.”

Unexpected Benefits

An unexpected but powerful benefit has been the ability to search and verify purchase orders instantly, allowing Diana to flag incomplete deliveries and avoid premature payments.

“If we’re expecting 50 devices and only 25 are entered, I can now tell the team not to pay yet. That was never possible before.”

Conclusion

BlueTally has transformed how Chattanooga State Community College manages nearly 10,000 IT assets - bringing structure, accuracy, and confidence to their asset lifecycle.

Diana summed it up:

“I believe that the impact of BlueTally has led to more efficiency, greater accountability, and a precise way of managing our assets. ”