Avery Stickers Asset Management with BlueTally

What Is Avery Stickers Asset Management?

Avery stickers asset management is the practice of using Avery labels to physically identify IT assets while using dedicated software to track, manage, and report on those assets throughout their lifecycle.

The concept combines two essential components:

1. Physical Identification (Avery's Role)

• Durable labels with barcodes or QR codes
• Applied to laptops, monitors, phones, servers, and other equipment
• Enables quick visual identification and scanning

2. Digital Management (BlueTally's Role)

• Centralized database of all assets
• Assignment tracking (who has what)
• Lifecycle management (procurement → deployment → maintenance → disposal)
• Automated alerts for warranties, audits, and returns
• Reporting for compliance and financial tracking

When you scan an Avery label with BlueTally, you're not just reading a number - you're accessing the complete history and status of that asset instantly.

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What is Avery?

Avery is the world's leading manufacturer of self-adhesive labels, founded in 1935 when R. Stanton "Stan" Avery invented the first self-adhesive label. What started as a small operation in Los Angeles has grown into a global brand used in homes, offices, and enterprises worldwide.

Today, Avery Products Corporation (owned by CCL Industries since 2013) offers thousands of label products including:

• Address and mailing labels (like the iconic Avery 5160)
• PermaTrack asset tags for equipment identification
• Shipping labels for logistics and fulfillment
• Name badges and ID labels for events and organizations
• Filing labels for document organization

For IT asset management, Avery's PermaTrack line is specifically designed for tagging computers, monitors, phones, and other equipment with durable, scannable labels that last the lifetime of your assets.

Avery provides the labels. BlueTally provides the software to track what's on those labels.

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Understanding Avery Label Types for Asset Management

Not all Avery labels are created equal. For IT asset management, you need labels that can withstand daily handling, cleaning, and environmental factors. Here's a breakdown of Avery's asset-appropriate labels:

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Which Avery Labels Does BlueTally Support?

BlueTally includes pre-configured templates for:

• Avery 5160 - 30 labels per sheet (1" x 2-5/8"), standard address labels
• Avery 61524 - 30 labels per sheet (3/4" x 2"), PermaTrack Metallic asset tags

Both templates are optimized for perfect alignment with standard office laser printers. For most IT departments, we recommend the PermaTrack Metallic 61524 for its professional appearance and durability.

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Can Avery Labels Be Used for Asset Management?

Yes and no.

Avery labels are excellent for printing asset tags. They provide:

• Durable, professional-looking labels
• Barcode and QR code compatibility
• Various sizes and materials for different environments
• Tamper-evident options for security

However, Avery labels alone cannot manage your assets. Avery themselves acknowledge this on their website, stating that asset management software is available separately in the market.

Here's what Avery labels can and cannot do:

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The bottom line: Avery provides the physical identifier (the label). BlueTally provides the intelligence behind that identifier (the database, tracking, and reporting).

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Why Avery Labels + Spreadsheets Don't Scale

Many organizations start their asset management journey by printing Avery labels and tracking assets in Excel or Google Sheets. This approach works initially but breaks down as you grow:

Common Pain Points:

1. No barcode scanning - Manual data entry leads to errors
2. Version control nightmares - Which spreadsheet is the source of truth?
3. No automated alerts - Warranties expire without warning
4. Assignment gaps - Who has what? When did they get it?
5. Audit failures - Can you prove compliance in 24 hours?
6. Time drain - Hours spent on manual updates each week

The Avery + Spreadsheet Workflow:

1. Print labels with Avery Design & Print
2. Manually type asset details into spreadsheet
3. Walk around and manually check assets
4. Update spreadsheet (hope no one else is editing)
5. Repeat indefinitely

The Avery + BlueTally Workflow:

1. Add asset to BlueTally
2. Print label directly from BlueTally
3. Scan to update location/assignment
4. Receive automated alerts
5. Generate reports on demand

The difference? Hours saved every week and a single source of truth.

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Asset Tagging Best Practices with Avery Labels

Effective asset tagging goes beyond just sticking a label on equipment. Follow these best practices to maximize the value of your Avery labels and BlueTally system:

1. Choose the Right Label Material

• Use PermaTrack Metallic for equipment that gets handled frequently
• Use Destructible labels for assets you want to discourage theft
• Standard labels work for low-risk, indoor-only equipment

2. Standardize Label Placement

• Laptops: Bottom right corner or next to serial number
• Monitors: Lower right bezel
• Phones: Back of device
• Servers: Front bezel, visible when rack is accessed
• Desktops: Top of case or front panel

3. Include Essential Information

Your asset tag should display:

• Company logo or name
• Unique asset ID (auto-generated by BlueTally)
• Scannable barcode or QR code
• Optional: Contact phone number for lost items

4. Tag at Receiving

Don't wait to tag assets. Tag them immediately when they arrive - before they disappear into someone's desk drawer.

5. Document with Photos

BlueTally allows you to attach photos to asset records. Photograph each asset with its label visible for audit purposes.

6. Regular Audits

Use BlueTally's audit feature to verify that labels are still attached and readable. Replace damaged labels promptly.

7. Retirement Process

When disposing of assets, remove or deface labels to prevent confusion. Mark assets as disposed of in BlueTally.

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How BlueTally Enables Avery Stickers Asset Management

1. Native Avery sticker integration

Print professional asset tags directly from BlueTally with pre-configured templates for Avery 5160 and 61524 sheets - no third-party software or complex design work required.

2. Efficient batch label printing

Print up to 30 asset tags at once on standard Avery sheets, perfect for bulk asset deployments, inventory labeling, and large-scale asset management projects.

3. Complete asset lifecycle management

Track assets from procurement to disposal with comprehensive asset management features - check-in/out, maintenance tracking, warranty monitoring, and audit management - all with native Avery stickers printing.

4. Professional asset management software

Manage employees, locations, categories, and asset assignments with an enterprise-grade system that work perfectly with your existing Avery stickers and standard office printers.

5. Seamless barcode generation

BlueTally automatically generates unique barcodes for every asset. When you print to Avery labels, the barcode is already created - no need to use Avery Design & Print separately or manage barcode sequences manually.

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What Asset Data Does BlueTally Track?

Every asset in BlueTally includes a comprehensive record that goes far beyond what fits on an Avery label: