Intune Asset Management with BlueTally

What Is Intune Asset Management?

Intune asset management refers to tracking, managing, and assigning physical devices enrolled in Intune across your organization. With BlueTally, you gain real-time visibility into these assets - who’s using them, where they are, and what their lifecycle status is - without manual effort or spreadsheets.

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Can Microsoft Intune Be Used for Asset Management?

Not fully. Microsoft Intune is a mobile device management (MDM) and mobile application management (MAM) tool - not a dedicated IT asset management solution.

Intune excels at enrolling devices, pushing policies, enforcing compliance, and managing applications across Windows, macOS, iOS, and Android. But when it comes to true asset management, Intune has significant gaps.

Here's what Intune can do:

• Enroll and inventory managed devices
• Push configuration policies and security baselines
• Report on device compliance status
• Deploy and manage applicationsRemotely wipe or retire devices

Here's what Intune cannot do:

• Track assets that aren't enrolled (monitors, docking stations, peripherals, network equipment)
• Manage asset assignments with checkout and check-in workflows
• Track warranty expiration dates and alert you before coverage lapses
• Monitor end-of-life dates for hardware refresh planning
• Maintain audit trails of who had which device and when
• Calculate depreciation or track purchase costs
• Handle onboarding and offboarding asset workflows

For organizations that need visibility beyond enrolled devices - or want lifecycle management, financial tracking, and assignment history - Intune needs to be paired with a dedicated ITAM tool like BlueTally.

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Intune Asset Management Limitations

If you're relying on Intune alone for asset management, you'll run into these limitations quickly:

1. Enrolled devices only

Intune only sees devices that are enrolled and actively managed. Your monitors, docking stations, keyboards, conference room equipment, and anything not running an Intune-supported OS is invisible.

2.No ownership history

Intune shows you the current primary user, but it doesn't maintain a historical record. When a device changes hands, you lose visibility into who had it previously - a problem during audits or when tracking down missing equipment.

3. No warranty or lifecycle tracking

Intune doesn't know when your warranties expire or when devices hit end-of-life. You're left maintaining separate spreadsheets or getting surprised by failed hardware with no coverage.

4. No checkout workflows

If you loan equipment to employees or rotate shared devices, Intune offers no way to manage check-out, check-in, or due dates. There's no accountability trail.

5. No financial data

Purchase price, vendor, PO numbers, depreciation - none of this exists in Intune. Finance and procurement teams have no visibility.

6. Limited reporting for ITAM

Intune's reporting focuses on compliance and security posture, not asset lifecycle. You can't easily answer "how many laptops are out of warranty next quarter" or "which assets are unassigned."

These gaps are why IT teams pair Intune with a purpose-built asset management platform. BlueTally connects directly to Intune, pulls in all your enrolled devices automatically, and layers on the lifecycle management features Intune lacks.

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How BlueTally Enables Intune Asset Management

Sync all enrolled devices to BlueTally automatically

All Intune-managed devices are imported into BlueTally as assets - categorized, named, and ready to track - without any manual input.

Link assets to employees

Devices are automatically checked out in BlueTally to employees based on Intune assignments, keeping ownership data accurate and up to date.

Auto-update assignments based on device usage

When a device is reassigned in Intune, BlueTally reflects the change instantly - no spreadsheets or manual syncing required.

Trigger audit and lifecycle events based on Intune data

Use Intune data to automate audits, track compliance, and manage warranty status and asset health over time - all in one dashboard.

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What Data Does BlueTally Sync from Intune?

BlueTally pulls device data from Intune every 10 minutes through a secure, read-only API connection. Here's exactly what gets synced:

Device identification:

• Device name
• Serial number
• Manufacturer and model
• Operating system and version
• Intune device ID

User assignment:

• Primary user (email)
• Enrolled by (email)

Status and compliance:

• Compliance state
• Last check-in time
• Enrollment date
• Management state

Hardware details

• Storage capacity
• Device category
• Chassis type

BlueTally uses this data to automatically create asset records, assign devices to employees (matched by email), and keep everything updated without manual entry. When a device is reassigned in Intune, BlueTally reflects the change automatically.

The sync is one-way only - BlueTally reads from Intune and never writes back, so your Intune tenant remains untouched.

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How to Use Intune + BlueTally

1. Connect BlueTally to Intune

Set up the integration in minutes following our Intune asset management setup guide and test your connection to ensure everything syncs seamlessly.

2. Import your devices

BlueTally automatically pulls in all your Intune devices - ready for tracking and reporting.

3. Automatically assign devices

Assets are auto-assigned to employees in BlueTally based on Intune’s Primary User or Enrolled By field - no manual data entry required.

4. Track lifecycle, warranties, audits

Monitor device status, warranty periods, and usage history, and trigger self-audits - all from a single unified platform.